ASKWB

You may buy a book named, Manual of “PWD Code” by R.N. Bag from College Street or Kiran Sankar Roy Road (Near High Court).

Generally, a Department is under the administrative control of a Minister, part of whose power is exercised by the Secretary. Whereas, a Directorate is under the administrative control of a Department, and a Director holds the power to control the matters of the Directorate, being responsible to the through the Department Secretary, or in very special case direct to the Minister. A Department have a number of Directorates under its administrative control.

Duties & Responsibilities of Superintending Engineer
II. Superintending Engineer
54. The administrative unit of the Directorate is the Circle, in charge of a Superintending Engineer who is responsible to the Chief Engineer for the administration and general professional control of public works in charge of officers of the Directorate within his circle.
55. It is the duty of the Superintending Engineer to inspect the state of various work within his circle, and to satisfy himself that the system of management prevailing is efficient and economical. Besides regular tours for inspection it is also the duty of the Superintending Engineer to proceed to any place within his jurisdiction to report on any important design or work, or on any serious accident or threatened danger connected with the works within his charge.
56. The Superintending Engineer is required to ascertain and report on the efficiency of the subordinate, office, and petty establishments, and to see that staff employed in each division is actually necessary and adequate for its management. He will also examine the condition of surveying and mathematical instruments at the headquarters of divisions.
57. Superintending Engineers are empowered to transfer and post executive subordinates, that is, officers below the rank of those belonging to the State Services within their respective circles and to recommend transfer to another circle.
58. A Superintending Engineer may correspond direct with any of local authorities, civil or military, within his circle. He will address General Officer Commanding Divisions or Brigades through their Staff Officers, and all other officers direct.
59. The superintending Engineer will—
(a) inspect the various work in progress within his circle and satisfy himself that the system of management prevailing is efficient and economical; also inspect periodically all important public buildings and other works within his jurisdiction;
(b) see that different articles in stock are duly verified according to the rules laid down and that there is no accumulation of stock in any division beyond its requirements;
(c) see that no delay is allowed to occur in the submission of Completion Reports.
(d) inspect the divisional offices at least once a year and forward, for the information of the Chief Engineer, reports of his inspections of Divisional Offices detailing therein the results of his examination of initial accounts, accounts of stocks, tools and plant and stock manufactured, registered of works and other divisional books, mode of preparation of estimates, contract agreements, contractors’ accounts, system of recording plans and papers and office work generally;
(e) see that the authorised system of accounts is maintained throughout his circle;
(f) examine the books of Divisional Officers and their subordinates, and see that matters relating to the primary accounts are attended to personally by the Divisional and Subdivisional Officers, and that the accounts fairly represent the progress of each work;
(g) examine the register of works, watch the total expenditure the date under each sub-head of work in contrast with the sanctioned estimate, and see that revised estimates for any work, if required are submitted
(h) make it his special duty to see, during his tours, that the measurement books are carefully kept and measurements properly recorded, and that they are complete records of the actual measurements of each kind of work done for which certificates have been granted.

Duties & Responsibilities of Executive Engineer
IV. Executive Engineer
61. The executive unit of the Directorate is the division, in charge of an Executive Engineer who is responsible to the Superintending Engineer for the execution and management of all works within his division.
62. An Executive Engineer can receive positive orders only from his own departmental superiors, the head of the Administration, or other civil officers duly authorised.
63. An Executive Engineer shall inspect, at least once a year, the more important buildings and works in his division and be responsible for seeing that proper measures are taken to preserve them and to prevent encroachment on Government lands in his charge. He will keep accurate plans of all such lands and take care that his subordinates make themselves acquainted with the boundaries and see that they are respected.
64. Every Executive Engineer is required to report immediately to the Superintending Engineer any important accident or unusual occurrence connected with his division and to state how he has acted in consequence.
65. An Executive Engineer may transfer subordinate engineers, that is, members of subordinate engineering service not holding charge of subdivisions, from one station to another within his own division without reference to superior authority. The transfers will be reported in the ordinary course to the Superintending Engineer.
66. Executive Engineers are strictly prohibited from making or permitting any deviations, except trifling ones, from any sanctioned design in the course of execution except under specific authority or in case of emergency, when the change should be forthwith reported to the Superintending Engineer.
67. The divisional accountant is responsible to the Executive Engineer for the correct compilation of the accounts of the division from the data supplied to him. The Executive Engineer is responsible to see his accounts regularly and punctually. The relative position of a divisional accountant to the Executive Engineer in respect of accounts is analogous to that of a Sub-divisional Officer to an Executive Engineer in respect of works, and the responsibilities of the latter for the work of the divisional accountant are similar to those which attach to him in respect of the execution of works in the charge of other subordinates.
68. Immediately on its becoming apparent that, whether from excess of certain rates or from departure from a design or any other cause, the estimated cost of a work is likely to be exceeded, the Executive Engineer is bound to report the fact forthwith to the Superintending Engineer, describing the nature and cause of the probable excess and asking for orders. This report should be made on the Works Slip Form. Executive Engineers must also submit the Works Slip, with such explanation as will enable the Superintending Engineer to pass orders on the case, on the occurrence, or the probability of the occurrence, of any irregularity in the rate or cost of a sub-head. All important liabilities, not brought to account, should also be noted on the Works Slip.
Note: It will not be necessary for the Executive Engineer to submit the Works Slip in cases in which he can pass finally excess over estimates under the powers delegated to him.
69. The Executive Engineer is responsible that the surveying and mathematical instruments in his division are properly cared for, and will report on their condition to the Superintending Engineer at the end of each working season. Any injury to the instruments due to neglect or carelessness should be made good at the expense of the officer or subordinate responsible for the damage.
70. (1) As laid down in Subsidiary Rule 69(ii) under the Treasury Rules, the existing strongroom of the Treasury and Sub-Treasury will be inspected annually by the Executive Engineer, or an experienced Assistant Engineer, or a Subordinate Engineer holding subdivisional charge, deputed by the Executive Engineer for the purpose. The inspecting officer will grant a certificate of safety and it is the duty of the Treasury Officer to obtain such a certificate annually. S.R. 69(i) under the Treasury Rules gives the condition of certificate to be granted for the first time.
(2) The Executive Engineer will be required to inspect at least once a year and to report on, and suggest measures for, the protection of any public monument or building of architectural or historical interest, whether public or private property, which appears likely to fall into decay, and he will be held responsible for any neglect or destruction which he has failed to report. In case of private property it will be for Government to decide what steps, ordinarily are to be taken to obviate further neglect or destruction.
71. The Executive Engineer, in addition to his other duties, will consider himself to be ex officio the professional adviser of all departments of Government within the limits of his charge. He will transact business of this sort with the chief military or civil authorities within his division, and it will be incumbent on him to see that no undue formalities are allowed to interfere with the performance of those duties which are essential or pressing.
72. Executive Engineers may, where the services of an officer of the Military Works Services are not available, be called upon by General Officers Commanding Divisions or Brigades to be members of committees appointed to select sites and determine general boundaries of cantonments.
73. Executive Engineers will address Officers Commanding Divisions, Brigades or stations through their Staff Officers.
74. The Executive Engineer-in-charge of a division will—
(a) not commence the construction of any work or spend public funds without the sanction of competent authority;
(b) close the accounts immediately after the work is furnished, and prepare the Completion Report, if required by the rules;
(c) take necessary steps for obtaining cash for the works under his control, keep accounts and submit them punctually to the Accountant General, under the rules for the time being in force;
(d) exercise a thorough and efficient control and check over his divisional accountant, and carefully examine the books, returns and paper from which the monthly accounts are compiled;
(e) be responsible for the correctness, in all respects, of the original records of cash and stores, receipts and expenditure and for seeing that complete vouchers are obtained;
(f) afford information in cases of probability of excess of actual overestimated cost of work, and report the fact forthwith to the Superintending Engineer describing the nature and cause of the probable excess; and
(g) be responsible for administering the grant made for public works in his division, and with this object keep a close watch over the progress of expenditure against it with a view to seeing that no excess is permitted to occur and that, if additional funds are necessary, application for the same is made in time.

Duties & Responsibilities of Sub-Assistant Engineer